Instructions about Writing a Report

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Purpose

Reports present and analyze findings from practical research.
To begin, you need to provide anaim to investigate, to explore and probably a hypothesis. Depending on the guidelines or purpose, a report may make recommendations.

A report is, thus, a systematic, well-organized document that considers a subject or problem. It includes:

  • the record of a sequence of events or facts
  • interpretation of their significance
  • evaluation of the facts or results of research presented
  • discussion of the outcomes of a decision or course of action
  • conclusions
  • recommendations

Content

The content of a report is based on a research or practical work. usually descriptive, reporting sequential events. However, in contrast with narratives, they involve a final evaluation, in the form of recommendations or a conclusion.

Structure

  • Title
  • 'Introduction

' You should explain what your report is about in the first paragraph

  • Tip: If you are asked, for example, to write a report to your Head-teacher about a School trip you organized, you will have to invent some details to make your report realistic (i.e. Name of the place you went to, how did you travel there, who was involved in the school trip...)
  • Main findings and/or analysis

The choice of sections/ sub-headings will depend on the purpose of your report

  • Good aspects (fun, improved relationship with teachers...)
  • Negative aspects (bus was too expensive, Not allowed to go out at night)
  • Conclusion


You have to be able to summarize everything you just said and add some recommendation for the future.

Style

Reports must be:

  • accurate
  • concise
  • clear
  • well structured
  • Formal

As a report is usually written for a superior or a peer group, your register cannot be informal. Avoid abbreviations and casual language. You should think about how to join your ideas, using appropriate connecting words and phrases. For a report, you need to use many different types of connectors to express purpose and sequence.


Assessment of report essays

Criteria Checklist
Task Achievement

(2,5 marks)

Does your report have a tittle?

Is it at least 100 words long?
Do you explain what your report is about in the first paragraph?
Are the facts described clear?
Does it provide an analysis of what it is describing?
Does it involve a final evaluation?
Does it include connectors of sequence and purpose and opinion?
Is the report structured in at least three paragraphs?

Coherence, cohesion and register

(2,5 marks)

Does the title make sense?

Is the variety of linking devices used efficiently?
Does the essay have an opening, a body and a closing paragraph?
Is it well organized?
Is the style accurate, concise and formal?
Is there a good use of commas and full stops?
Do the facts described and the analysis provided make sense?


Grammar

(2,5 marks)

Does it show a variety of grammatical features?

Is the English accurate?

Vocabulary

(2,5 marks)

Are the variety of words and expressions used wide?

Are words used accurately?
Is the vocabulary used relevant?